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SATYA BHARTI SCHOOL
ASSEMBLY & BAL SABHA GUIDELINE

1 AIM
To standardize guidelines on organizing weekly Assemblies/Bal Sabhas in Satya Bharti Schools (SBS) that are meant to enhance the overall skills of a student.
In order to encourage all round development in students, daily Assemblies and weekly Bal Sabha are to be organized, which provides the student an opportunity to interact with and address the whole school, so as to improve upon existing skills such as Public Speaking.


2 POLICY STATEMENT
All Students at SBS will participate in Assemblies and Bal Sabhas that will be held in the academic year on various themes to provide a platform for the students to learn and express.
3 PROCESS
3.1 Objectives

o Help students nurture existing latent skills by providing opportunities for their utilization such as Public Speaking, etc.

o Help students learn values of group work, sense of responsibility, etc.

o Boost students’ self-worth and confidence by making them take part of various stages involved in the preparation of assemblies.

o Create opportunities (assembly charts) for all students to participate in the assembly at least once in the academic session
o Give opportunities to students to face the challenges of the Planning and Organizing stage required before all assemblies.

o Foster a spirit of leadership, Co-operation, mutual understanding tolerance and self-reliance.
3.2 Components
A. Daily Assemblies
B. Class/House Assemblies

4. GUIDELINES
The Assemblies and Bal Sabhas are a tool that would be used for sharpening existing latent skills of the students. This is one such opportunity where various skills required by a student to address a large group on a given theme, are evaluated, identified and nurtured.
Assembly Calendar: At the beginning of every academic year a calendar would be formed where all classes, houses and daily will be allocated respective dates. These will support the theme allocation process.
Double shift assemblies: This process would be followed in both the shifts running in the school.
Frequency of Bal Sabhas: The Bal Sabhas will be held every Saturday and will be the responsibilities of the Houses.
Frequency of Class Assemblies: The Daily Assemblies shall be hosted by Classes on rotational basis (Assembly Chart Designing)
Whole School Assemblies: The whole school will meet in assembly on everyday of the week.
Weekday Assemblies: All Daily Assemblies will be hosted by the Classes on rotational basis. There would be presentations/performances by the students on Tuesdays and Thursdays on selected themes
Saturday Bal Sabha: will be hosted by the Houses on rotational basis, every week. This way all 4 houses will get a chance to present before the whole school.
















A. Daily Assembly
1. Assembly Schedule
a. Prayer/Choir (5minutes)
The School Assembly will be opened with Prayer/songs by the school music group (*music committee)
b. Announcement for the Day (5minutes)
The Head Teacher shall make the required announcements for the day at the Assembly.
c. Thought for the Day (5mintues/At the end of Assemble)
A student will be responsible for reading out the thought for the day. (On rotational basis)
d. Uniform Check(Before or during Assembly)
During the Assembly, Class Prefects will check individual students’ uniform cleanliness and maintenance
e. Hygiene Check (Before or during Assembly)
During the Assembly, Class Prefects will also check personal hygiene levels of the students-length of nails, bathing and toothbrush regime following, etc.
Daily Assemblies will be hosted by students from classes from III to V in the first session and followed by the junior classes in the second session.
Class Assemblies:
o Classes will host the Daily Assemblies, and give a Class Presentation every Tuesday and Thursday
o Content of Class Assembly to be Hosted
i. The theme of the assemblies would be set by the Trainer and Teacher on the basis of the part of curriculum being followed at the time.
ii. Theme will be allocated a fortnight before the day for presentation
iii. Content generation and preparation for the assemblies will be conducted shall be done on the Saturdays prior to the assembly.
iv. Students are responsible to prepare themselves for the assembly with assistance of the Class Teacher.

o Class Participation
i. Compeer/s: will be selected for Hosting the Assembly
ii. Participating Members: will involve those students who are working for content generation, props preparation, presentation, etc.
iii. Volunteers: will involve (responsible for props, logistics, etc??)

o Faculty Responsible
i. Class Teacher and Trainer are responsible for the Theme allocation
ii. Class Teacher is going to be responsible for the preparation of the students
iii. Head Teacher is responsible for the weekly assembly

B. Bal Sabha
Bal Sabha Schedule
i. Prayer/Choir (5minutes)
The School Assembly will be opened with Prayer/songs by the school music group (*music committee)
ii. Uniform Check (Alongside assembly)
During the Assembly, Class Prefects will check individual students’ uniform cleanliness and maintenance
iii. Hygiene Check (Alongside assembly)
During the Assembly, Class Prefects will also check personal hygiene levels of the students-length of nails, bathing and toothbrush regime following, etc.
iv. Tooth Brushing Session (5 minutes)
The students are provided with tooth brushes in school, hence, before or after the Bal Sabha the students would be supervised to ensure dental hygiene.
v. PT Drill (5minutes)
Before the Assembly starts or after choir/prayer song, the Guardian will conduct PT Drill with the students to instill discipline.
vi. Class/House Assembly Presentation (15minutes)
The Class Assembly will be held by the designated class for the day. The session will be opened and closed by the selected Compeer in the mentioned time limit.
vii. Announcements for the Week (5-10minutes)
a. Felicitations (Competition results, etc.)

3. House Bal Sabha
o Content of Bal Sabha to be Hosted
i. Theme of the assembly to be decided upon by House Captains/Prefects in consultation with House Teachers/Masters and Trainers
ii. Theme will be decided upon and allocated a fortnight prior to the scheduled assembly.
iii. The preparation for the assembly will be done on the Saturday prior to the allotted day.
iv. The preparations will be done by the Students in consultation with the House Captains/Prefect and House Teacher/Master.House

o Faculty Responsible
i. House Teacher/Master and Trainer are responsible for the Theme allocation and supervision of the preparation process
ii. House Teacher/Master assisted by House Captain/Prefect are responsible for the preparation of the students
iii. Head Teacher is responsible for the weekly Assembly




o Participating Members
i. Compeer/s: will be selected for hosting assembly
ii. Participating Members: will involve those students who are working for content generation, props preparation, presentation, etc.
iii. Volunteers: will involve (responsible for props, logistics, etc)

4. Documentation
o Assembly Chart
o Bal Sabha Chart
o Material Generated for the theme based Bal Sabha
o Documentation of the ‘Thought of the Day’



SATYA BHARTI SCHOOL
COMMUNITY PARTICIPATION GUIDELINES

1 AIM
To standardize guidelines for involving the community members and its resources in making the concept of Satya Bharti Schools a holistic and all inclusive project.

2 POLICY STATEMENT
All Students at SBS will participate in community service that will be held during the academic year on various themes to provide a platform for the students to learn and express.
3 PROCESS
3.1 Objectives

o Help students nurture existing latent skills by providing opportunities for their utilization such as Public Speaking, etc.
o Help students learn values of group work, sense of responsibility, etc.
o Boost students’ self-worth and confidence by making them take part of various stages involved in the preparation for the community service sessions.
o Give opportunities to learn various processes of Planning and Organizing required for community events.
o Foster a spirit of leadership, Co-operation, mutual understanding tolerance and self-reliance.
o Build a sense of community ownership and involvement towards the school, among community members






3.2 Components
A. Community Donations
B. Community Participation
C. Community Service

4. GUIDELINES

A. Community Donation
o Types of Donation
§ Land, Material & Kind
· One-Time:
§ Land for construction of School
§ Material for construction of school building & Campus
§ Machinery required for construction purposes
§ Man-power required for constructing building
· Ongoing
§ School equipment (e.g. furniture, electrical fittings-bulbs/fans, etc)
§ School Stationery
§ School Building maintenance
§ Monetary
· Sponsorships:
§ Stationary Material for students
§ School Building maintenance
§ Uniforms & Shoes
§ Education for a student
§ Mid-day Meal
§ Events

§ Labour (Shramdan)
· One-Time:
§ School Construction
§ Campus preparation
o On-going:
§ Building maintenance
§ Campus maintenance
§ Campaigns-Plantation drive, etc.






o Documentation:
· Photographs to be documented
· Receipt Generation at site of donation.
· Certificate of Appreciation
· Inventory List Preparation
· Donation tracker

B. Community Participation
o Community volunteers
Options mentioned below may be shared with community to encourage them to volunteer. Please note that the list is not exhaustive.

1) Visual & Performing Arts:
a) Teach local crafts (i.e. puppet making, certain styles of painting, weaving, etc.)
b) Tell folklore
c) Teach local songs and/or dance
d) Direct music program/workshop, organize and participate in concert
e) Direct dance program/workshop, organize and participate in concert
f) Direct art program/workshop, organize and participate in art show
g) Design flyers/banners/sets for student productions
2) Sports Program volunteer options will be similar to the following:
a) Organize sports competitions
b) Act as Physical trainer
c) Organize sports events/competitions
d) Organize sports teams to compete with other SBS schools
3) Academic Support volunteer options will be similar to the following:
a) Lead trips to important sites in and around village
b) Teach local history
c) Organize distinguished community members to speak at the school
d) Talk to students about profession
e) Have knowledgeable community members teach about the local environment
f) If literate, assist teachers with activities such as reading and writing
4) Volunteer Committee options will be similar to the following:
a) Organize volunteers/volunteer activities
b) Recruit volunteers
c) Publicize volunteer program
d) Run volunteer committee – such as school cleaning committee
e) Establish a solid link between the community and the school
f) Act as fundraisers for Satya Bharti Schools
g) Organize material collection drives for schools

o Monitoring of School Operations
§ Monitoring School Administration
§ Monitoring Inventory list preparation of Materials & Equipment
§ Monitoring School security system

o School Protection
§ Ensuring safety of children and school building at all times
§ Ensuring there is no disruption in school activities due to parents/visitors to school during working hours
§ Ensuring facility for entry prohibition for stray cattle & other animals into school premises
§ Protecting school and the students from local gang wars

o Involvement in Events
§ Monetary and Material Donations (tents, food, seating arrangement, venue for event, etc.)
§ Volunteering in events
o Documentation
§ Photographs to be documented
§ Certificate of Appreciation
§ Material generated for purpose of volunteering in school will be documented and stored in the library
§ Database of volunteers available in the community


C. Community Service
o Community Visits by students
The Community Service sessions are a tool that would be used for sharpening existing latent skills of the students. This is one such opportunity where a students’ skill in interaction and communication, are evaluated, identified and nurtured.
Double Shift Community Service: This process would be followed in both the shifts running in the school.
Frequency of Community Service: The community visits will be held every Saturday and will be the responsibilities of the Classes.

Community Visit
1. Community Visit Schedule
o Interaction with pre-decided target group (e.g. for ‘Healthy living’ session-women, for ‘quit smoking’ session-men, etc.)
o Theme allocation for the community service will be done on the basis of the theme being followed in the curriculum that week/month. The theme allocation will be determined and allocated in one go, when the community service schedule is finalized.
o Awareness Generation Material preparation will be held one Saturday prior/during the week based upon the theme decided. This will include data that will be disseminated to the people in the community.
o Preparation for the sessions will also include preparation of various modes of communication-posters, flash cards, etc.
o Various modes of communication can be utilized by the students to interact with the community members. Some of them are as follows:
§ Skits/Street Plays
§ Dance & Music
§ Puppet shows
§ Material-posters, flash cards, etc.
2. Student Participation
o Community service will include all the classes from Standard I to V
o The sessions can also be conducted by the students.
o A session will be conducted by the identified students and a teacher responsible.
o The whole class will participate in preparation and presentation for the session

3. Faculty Responsible
o Class Teacher is responsible for the preparation of the students
o Head Teacher is the person responsible for the community service program in the school, in coordination with the School Administrator
o Head Teacher, School Coordinator and Trainer are responsible for the one-time Theme allocation and Community Service Chart designing
o School Coordinator and Head Teacher are responsible for the documentation of the material generated for the sessions
4. Documentation
o Material Generated for the theme based Community Service sessions
o Documentation of the material generated will be stored in the Library for further reference by all students and faculty
o Photographs to be documented



SATYA BHARTI SCHOOL
EVENT GUIDELINES

1 AIM
Provide standard guidelines to facilitate implementation of school related events at Satya Bharti Schools.

2 OBJECTIVES

o Use Events as a tool to provide the members of Satya Bharti Schools and the community members a platform to celebrate together
o Provide the students and the community members an exposure to and instill understanding of, nationally and socially relevant days.
o Boost students’ interest in issues related to culturally and nationally relevant issues.
o Foster a spirit of leadership, co-operation, mutual understanding, tolerance, self-reliance and religious harmony
o An occasion to break barriers
o Establishing SBS as promoters of holistic learning and personality development

Guidelines will cover:

§ Objective of Organizing Events
§ Details of the specific events to be conducted
§ Process of conducting/implementing event
§ Do’s & Don’ts
§ FAQ
§ Corporate Office & State Office Interaction, Roles & Responsibility







2.2 Components
A. National Events
B. School Events
C. Festivals ( both local and national)

3. GUIDELINES
I. One Time Events
A. School Inauguration Event
II. Annual Events
A. National Events
a) Independence Day
b) Republic Day

B. School Events
a) Sports Day
b) Annual Day/Founders’ Day
c) Teachers Day
d) Children’s Day

C. Festivals
a) Holi
b) Dussehra
c) Diwali
d) Christmas
e) Guru Purab
f) Eid





I. One-Time Events
1. School Inauguration Event
a. Preparation for program at the Head office will be initiated 2 weeks prior to the event.
i. Logistical Planning
a) Budget Planning & Approval
b) Responsibility Break-up
ii. Chief Guest:
a) Identification & Coordination with for particular date
b) Itinerary of event
c) Talking Points for speech support
iii. Itinerary of Events
iv. Seating plan
v. Press Kit Preparation
a) Press Release
b) Fact sheet
c) FAQs
d) Program specific handouts
e) Co-ordination with Media
f) Media Planning ( logistics)
g) Media Invites
vi. Invitation Card
a) Designing , approval, vendor selection and identification and Printing
b) Mailing list
§ Generic list (from HO)
§ State specific list
vii. Communication Collateral Preparation
a) Foundation plaque to be unfurled by Chief Guest
b) Background for Plaque (outside school)
c) Background for stage/main seating area
viii. School Branding
a) School Logo /School Board ( in Eng and regional language)
b) Map of India
c) Program posters
d) Donor Standee
e) Kit allocation
ix. Agency Identification for designing collaterals
a) Basic set-up of venue for program
b) Corporate Communication to handle the press
x. Announcement of event in community through Posters and Banners
2. Event Schedule:
a) Welcome of Chief Guest by the students (Guard of Honour, etc. handled by Teachers nominated by HT)
b) Inauguration: Includes Unveiling of plaque; Ribbon cutting ceremony
c) Walk through of school
d) Speech Delivery
e) The program audience are seated 45mins to an hour prior to the event and the time is utilized to provide awareness to the audience
3. Teacher Responsibilities:
a) Maintenance of classroom décor
b) Maintenance of Class discipline
c) Maintenance of Hygiene & Cleanliness
4. Documentation:
a) Photographs of event
b) Report of event
c) Press coverage Docket









II. Annual Events
Common Guidelines:
Planning of event- logistical and thematic
Venue of event
Program schedule and detailed plan
Student participation- what they would do, time, how many events, who would participate, rehearsals etc.
Would this be held for individual schools/cluster/state?
1. Teacher Responsibilities
i. Class Teacher in coordination with the Trainer would be responsible for the preparation of the students
ii. Head Teacher in coordination with the School Coordinator would be responsible for the schools performance
2. Duties of Didi & Guardian
i. Venue preparation
ii. Reception of the parents at the event
iii. Discipline maintenance
iv. Refreshment distribution
3. Student Participation
i. Identification of events
ii. Identification of participating students
iii. Performance rehearsals
iv. Participation & Performance in event
v. Teacher and student support
vi. Prefect duties
4. Activities to be designed for the event
i. Skits/Nukad Natak
ii. Performances (music/dance, etc)
iii. Competitions (list provided)*
iv. Quiz
5. Inclusion and integration of event as theme in curriculum and daily activities.
6. Logistic Support to be provided by school administrator in co-ordination with state level offices
7. Format to be developed for requisition form for logistic support
8. Volunteer Generation- School admin and HT responsibility
9. Chief Guest selection & Invitation – State level responsibility/or local level depending on identification of relevance of Chief Guest to event
10. Community Participation
11. Provision of Refreshments
Intra School Level Events:
1) National Events
2) School Events: Teachers’ Day, Children’s Day
3) Festivals
Activities for Celebration:
a) A program will be organized and held one day prior to the event, with full school participation.
b) Students will be provided an opportunity to display their talents and knowledge regarding the event.
c) They can participate in activities such as Dramatics/Skits, Music/Group songs, Dance performances, etc.
d) A Chief Guest will be identified for the event and would be notified formally for the events such as Independence Day, Republic Day.
e) The event would be organized at the school grounds; hence, the required arrangements would be required for the congregation- depending on the level at which it would be performed-
f) Special Refreshments would be provided to all. Festival specific delicacies would be included
g) The parents of the students and community would be made aware of the event and participation of entire community to be encouraged
h) The theme/festival of the month/week would to be included as part of classroom interactions with children
i) National level events and their importance to be included as a part of curriculum



Inter School Level Events:
1) Annual Day/Founders’ Day
2) Sports Day

Activities for Celebration:
a) A State level event will be organized to provide a platform for all districts to interact.
b) Intra-School competitions will be held prior to the event, as a run up and the winners would be the school representatives. The 4-5 activities in which they can participate in can be selected from the following:
a. Creative writing
b. Story telling
c. Community service
d. Rakhi making
e. Poster making
f. Drama competition
g. Singing competition
h. Dance competition
i. Sports
j. Debate
k. Calligraphy
l. Fancy Dress
m. Collage Making
n. Poem Recitation
o. Craft
p. Drawing

c) There would be various Inter-School competitions organized on the event day,.
d) The venue of the event would have to be identified in advance and be prepared one day in advance for coordination.
e) Logistic support will be organized for the event by the State Coordinator in coordination with the Gurgaon office.
f) A Chief Guest would be identified for the event
g) An investiture ceremony will be organized at the end of the day.
h) Felicitations of all Student Awards, titles, etc would also be conferred at the investiture ceremony
i) Community attendance and participation to be encouraged
j) Volunteers from community to be identified for logistical planning and help
k) Refreshment would be provided to all the participants and visitors.

Documentation:
a) Photographs of events to be recorded by School Coordinator
b) Documentation of Material generated for the Events
c) Report on Event